A virtual board meeting is a fantastic way for the board directors of a nonprofit to get together without having to travel. Meetings online can present unique issues. Some issues can be solved with the use of the appropriate tools for your needs however others require more thought and careful consideration. There are numerous tools to assist you in running your online board meeting in a way that is efficient.

An agenda that is well-planned will allow you to increase the effectiveness of your online board meeting. Make sure to include specific discussion items with the time limit and an intended conclusion for each item. This will keep the meetings on track and prevent them from diverting from the main discussion or taking up too much time.

Before you begin your meeting, it’s a great idea to make sure that all members of your board are aware of the tools and programs they’ll need. Make clear the steps to log into the video conference. Also, encourage them to close any programs that may consume bandwidth or interfere with audio. Remind them to stay clear of brightly lit areas during their participation in case others don’t see their screens.

The most effective tool to facilitate an online board meeting is a collaboration application. This will allow board members to effortlessly prepare for virtual meetings and to attend the meetings. Choose an app that will make meeting preparation easier with a board book builder, as well as an option that allows you to distribute agendas and other materials for meetings in advance of the meeting. Look for an app which allows for real-time document sharing and lets participants highlight and add annotations.

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