Online board meetings are the ideal way to bring your Board together without the limitations of time, space and travel. There are many challenges to make these meetings as productive as possible. This article explores ways to ensure your online board meetings are most productive.

Keeping everyone engaged. Members of the board who are online may feel less inclined to speak up when they are in person, which can slow discussion and hinder the flow of the meeting. This can cause confusion and miscommunication. This can be resolved when the appropriate technology is used and clear protocols for communication are set for virtual meetings.

Board meetings require significant preparation. Board management software that incorporates document storage makes it simpler to keep track of tasks and assignments. This allows the board meeting to concentrate on the most important topics and helps with the overall efficiency of your board.

Mute can be an ideal tool for online board meetings. There are many people who have children, pets or coworkers at home when they’re working and these distractions could prevent a focused discussion. It’s easy to end interruptions by having everyone talk in a muffled voice until they can speak. A maximum time for speaking can also be agreed upon to avoid one person dominating the discussion. Someone who takes minutes will ensure that all points and best practices for agenda in board meetings discussions are recorded. Setting a time limit for each agenda item could help ensure that the meeting is efficient.